How eAnnouncer Works
Using eAnnouncer is very simple. Just follow these
steps:
- Start Outlook and create a new mail message.
- When you're done composing the message, click
eAnnouncer's "Announce" button:
(Click
here for help finding the
"Announce" button in different Outlook versions)
- Once you click the "Announce" button you will see the following
dialog. Use the "Browse..." button to select your
mailing list.
If you'd like to preview or edit the mailing list before sending, select the
"Open..." button.
- Press the "Send" button to create and send all
of your emails, one per recipient in your mailing list. As the emails are being created and sent you will see the status as shown in
the following picture:
In the above example the mailing list contains
369 emails, and the 166th email is currently being sent. There is an
estimated time remaining of 5 seconds. That's it, you're mail messages
have been created, mail merged, and sent.
Program Options:
You can adjust various eAnnouncer options by
pressing the "Options..." button. This displays the
Options dialog:
| Pause X Second(s) Between E-Mails |
Use this option to create a delay between each e-mail that is
sent. To send at the fastest rate, set this to 0. This option
can be useful when using your ISP's SMTP server. Many ISPs limit the
number of emails that can be sent within a given time period.
With this option you can control the rate at which you send. |
| Do Send/Receive Every X E-Mails |
Use this option to have eAnnouncer do a Send/Receive after each specified
number of e-mails. The e-mails are created and placed in the Outbox
until they are sent. |
| Save Original Message |
Set this to save a copy of the original message in the Drafts folder.
If this option is off, your original message will be deleted. |
Log Files:
eAnnouncer creates log files when it runs,
so you can monitor and track exactly what has been sent. From within the
Options dialog choose the "Logs..." button to see the Logs dialog:
| Job History |
A brief summary of all jobs you've run. |
| Last Job Log |
Shows the details of the most recent job. |
| Last Job Sent List |
List of all the emails that were successfully sent in the most recent job.
The list is formatted the same as your original
mailing list. |
For more information, read about the benefits of
using eAnnouncer, or visit our frequently asked questions and answers page.
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